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Accounting Assistant

Job Summary

20 hrs /week / 5 days Shift
The job entails Accounts Payable & Accounts Receivable function.
Back-UP payroll to the Controller & General Support to the Controller.
Reporting to the controller, the incumbent must perform various tasks under his / her responsibility.
DEP in accounting or any other relevant experiences.

Minimum of two years of relevant experience;
Rapidity in the execution of tasks
Resourcefulness, good sense of organization and possess good communication skills:
Very good knowledge of computers and MS Office suite software.

Accounts Payable

• Matching of invoices with the purchase orders and receipt slip;
• Entering the invoices in the system, classify and determine the GL, assigning the correct tax codes.
• Being in line with the Government tax account.
• Communicates with Suppliers and the Purchaser to resolve discrepancies;
• Reconciliation of supplier statements
• Prepare the file for entry and allocation of credit card, pettycash.
• Deals with occasional employee disbursements; expense reports on XCELL file and GL coding
• Maintain the mailbox for a/p
• Check and file invoices from small suppliers: Puro-Fedex-UPS- transport
• Issue Weekly Payments to suppliers and Credit Card – CDN and USD and Mail payments
• Responsible for the stamping machine
• Opening of account
• File these documents and maintain the filing system

Accounts Receivable

• Billing to be prepared every morning / update XCELL file for transport
• send by email the PDF invoices issued.
• Collection of customer accounts and send statements
• Deposits – to be prepared (online deposit with the bank)
• Apply customer deposits & enter them in the accounting system
• Issue credit notes
• Check credit references for opening accounts
• Check GST-QST taxes
• File these documents and maintain the filing system


Answer the phone, and direct those calls
Back-up to the payroll – to the controller
Check the morning hours worked by the factory employees

Please send your C.V. to our Human Resources department.